Graduate Recruitment Bureau Ltd, (‘the Company’) also operating as: Cortex IT Recruitment, Metrica Recruitment and Quota Recruitment.

Business Details:
GRB, 4 Clifton Mews, Brighton, East Sussex, BN1 3HR
Registered Office: 30 New Road, Brighton, BN1 1BN
Company Registration Number: 03640983
Registered ICO number: z7502403

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data

a. Purpose of processing and legal basis

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

  • Legitimate interest
  • Consent


b. Legitimate interest

Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

  • To provide our recruitment services to work-seekers and employers


c. Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following GDPR compliant recipients:

Company Description Users effected
Google Website tracking and content storage All website visitors
Rackspace Website hosting Registered users
GoDaddy Website hosting Registered users
GetSiteControl Website related promotional tools Users that interact with pop-ups
ADETIQ Paper form registration processing Users that register at events
McCunn Marketing Paper form registration processing Users that register at events
Box.com Document processing Users that upload documents
Foehn Telecoms system Users who we speak to by phone
Paper Round Sensitive document disposal Users that register at events or upload documents

d. Statutory/contractual requirement

 Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

  • We cannot provide our recruitment services to you


2. Overseas Transfers

The Company may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein. An example of this would only occur if you applied for a role outside of these countries and prior consent will always be required.

3. Data retention

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your personal data, we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data.

4. Your rights

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting our Data Protection representative on datarequests@grb.uk.com 

 

5. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Rochanne Siranossian on datarequests@grb.uk.com 

You also have the right to raise concerns with Information Commissioner's Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.