Shazam PA to VP, Engineering and VP Product

Shazam connects more than 400 million people in 200+ countries to the music, TV shows and brands they love. Every week another two million curious people embrace Shazam. All this makes us the world's leading media engagement company. Shazam is an amazing app available on all major app stores and platforms. In fact it's one of the Top Ten most downloaded iPhone apps of all time. We are headquartered in London and Menlo Park and have offices in New York, Los Angeles, Chicago, Detroit, Sydney and Seoul.

Shazam is looking for an incredible Assistant who creates magic (like our app) for their managers. This role will involve supporting Shazam's VP of Engineering and Shazam's VP of Product, Music and Platforms and is expected to liaise across Shazam's global offices.

We are looking for an experienced Personal Assistant Executive Assistant who has a positive, "can do" attitude, with strong planning and organising skills, preferably with experience of working in an international environment. In return, Shazam will provide a fast-paced, exciting, and truly enjoyable working environment.

Key Duties/Responsibilities

• proactive diary management and making appointments in a way that best optimizes the allocation of the VPs? time
• arranging travel and accommodation
• organising meetings and ensuring the manager is well prepared for meetings
• screening internal and external phone calls, enquiries and requests, and handling them when appropriate
• meeting and greeting visitors at all levels of seniority
• dealing with incoming email often corresponding on behalf of the manager
• producing documents, briefing papers, spreadsheets and presentations
• liaising with clients, suppliers and other staff
• raising purchase orders and processing expenses
• when VPs are out of the office, handling requests in a timely manner, exercising judgment and maintaining confidentiality at all times
• planning and coordinating team meetings and other ad hoc teamcompany events (all hands meetings, other offsite and onsite meetings, virtual meetings e.g. video-conference, telephone conference, webex etc.)
• in addition to supporting your managers, you may have your own personal workload and responsibilities and would be expected to manage this
• purchase order creation and ordering, Invoice reconciliation, device purchasing, device asset assignment, software purchasing

Candidates must hold a valid UK work permit.

Essential Skills and Characteristics:

• must be comfortable working in a fast paced, high changing environment
• proficient Microsoft Office user
• proficient in arranging teleconferencing and video conferencing
• flexibility, multitasking and outstanding organisational skills
• excellent oral and written communication skills
• excellent attention to detail
• excellent problem solving abilities
• able to exercise discretion, confidentiality and professionalism
• a self starter who gets things done
• someone who can coherently put together powerpoint presentations where appropriate
• assist with event management

Key Traits

• can-do attitude, looks at new areas of responsibilities or 'random' asks as interesting, not 'not my job'
• extreme attention to detail
• positive approach to solving issues
• great organisation skills
• creative thinker with the ability to identify areas where they can use their skills to proactively improve or move things forward (self-starter) to improve the effectiveness of the rolevery responsive to email, Skype and other requests
• happy to keep an eye on email communications off hours, especially when the VP’s are travelling

Required Knowledge & Experience:

    previous experience in a busy Personal Assistant / Executive Assistant role preferably within a fast-moving, international matrix environment
    proficient in arranging teleconferencing and video conferencing